National Archives of the Netherlands (Ministry of Education, Culture and Science)

Early or suspended transfer

The 1995 Public Records Act (Archiefwet 1995) includes a provision for transfer of records to take place before or after the term specified in the retention schedule. One reason for early transfer may be that the archives are no longer used within government administration and transfer to the archival repository makes public consultation of the archives easier. In cases of early transfer, the archives must in principle be publicly accessible, in the sense that there are no restrictions on access to the files.
Early transfer can only take place if authorised by the administrator of the archival repository. According to article 13 of the 1995 Archiefwet, early transfer of State archives requires the permission of the Minister of OCenW. For municipal and water authority archives, authorisation must be sought from the Deputies of State.