The 1995 Public Records Act specifies the expected conditions in which government organisations will keep archival records. It is therefore important to ensure that archival records are retained in a protective environment from the earliest possible stage.
The 1995 Decree on Public Records states that all new and improved archival stores must be so constructed so that archives are in as little danger as possible should disaster occur. Archival stores should safeguard against fire, break-ins, and flooding. Humidity and temperature must also be controlled in order to limit natural rates of decay. The exact requirements demanded of an archival store and its arrangement are laid out in the ministerial regulation bouw en inrichting archiefruimten en archiefbewaarplaatsen (building and arrangement of archival stores and archival preservation locations). This regulation distinguishes between:
- provisional archival storage spaces for archival records destined for permanent preservation;
- definitive archival preservation stores for preservation of public archival records.
From the 1st of April 2010 this regulation was incorporated in the 2009 Ministerial Regulation on Public Records.